Non-Certified Application Process

Application Process For:

  • AGRICULTURAL PRODUCERS WITH NON-CERTIFIABLE AG PRODUCTS (NON-FOOD)
  • AGRICULTURAL PRODUCERS WITH NON-CERTIFIABLE FOOD PRODUCTS
  • PROCESSED/COOKED FOOD VENDORS

Thank you for your interest in the Ventura County Certified Farmers’ Market Association  (VCCFMA). As a non-profit farmers’ cooperative, the VCCFMA provides traditional farmers’ markets with an emphasis on agricultural and food items. All of the VCCFMA markets have an ancillary section adjacent to the Certified Farmers’ Market where processed or non-agricultural foods can be sold. These agricultural and food items include: animal products, baked goods, canned and bottled products, seafood, specialty food items, meat items, hot or pre-cooked foods and ready to eat items. To preserve the integrity and direct marketing values of the VCCFMA, these food products must be sold by those who created and/or prepared them, here in California.

These processed and cooked food items are governed and inspected by the following agencies; County Health Departments, State Health Departments, County Agricultural Department and California Department of Food And Agricultural inspectors. This ancillary area is not to be used for the distribution or wholesale of mass produced items or international food products. All non-certified and processed food producers will be subject to the active participation rule found in the VCCFMA Market rules requiring each owner to be present and participating at least once a year. At this time, the VCCFMA is not accepting applications from food vendors whose products are manufactured in a home kitchen under the California Homemade Food Act (AB1616) due to liability concerns.

Please save the Non-Certified Producer Application to your desktop, where you will be able to fill it out electronically using Acrobat Reader, or you may complete it by hand.

Non-certifiable, agricultural items (non-food) or processed foods created from a certified agricultural product

Certified Producers/Farmers who have created a non-certifiable, agricultural item or processed food item must have pre-authorization from the VCCFMA before that product is brought to the market for sale. These items include: bakery items, dried fruits and vegetables, chocolate covered nuts, flavorings added to an agricultural item, olive oil, canned fruits and vegetables, body care items, jams and jellies, meat items and juices/cider. This category may also include animal products (wool, meat items, feathers, game bird eggs and beneficial insects). You must provide the following applicable licenses or permits along with a processed food/non-certifiable ag product application:

  • Certificate of Product Liability Insurance ($1 million limit minimum)
  • County Health Permit for site of product production
  • Letter of Authorization of use from owner of production site (if site is owned by someone else)
  • State of California Processed Food Registration (if products made in a processing facility or are canned or potentially hazardous foods [PHFs])
  • Food Testing Records for potentially hazardous foods
  • County Health Permit for booth operation in market (TFF or Pre-Packaged) (Links below)
    Ventura Health Department / LA Health Department
  • Organic Certification with Approved Product List
  • Board of Equalization Seller’s Permit for any taxable items
  • USDA Meat Licenses
  • USDA/CDFA approved production/ownership records for flocks, herds or groups of livestock
  • Appropriate documentation to show control and production of animal by-products (i.e, wool)
  • Samples of labels and containers must be reviewed before final acceptance for compliance with CA Department of Weights & Measures.
  • Photos of booth set up will be required of all new vendors.

Many of these processed items may be sold within the certified farmers’ market section; however, some cannot. Certified agricultural products may not be sold outside of the CFM area, so two booth spaces in a single market may be required if both types of products are to be sold in the same market.

Processed/Cooked Food Vendors

Purveyors of processed/cooked foods are those who do not grow or harvest the raw agricultural product from a certified farming operation and are purchasing the ingredients to create, bake or produce the finished food product. They include bakery items, candies, spices, canned food items, jams and jellies, seafood or meat items, flavored oils and salsas, specialty foods and all hot or cooked on-site foods. For direct marketing purposes these food items must be harvested, created, cooked, baked or otherwise produced by the person selling the item or their verified employee. These employees cannot be franchisees, distributors, agents, or otherwise commissioned salespersons. This ancillary area is not to be used for the distribution or wholesale of mass produced items or international food products. Processed/cooked food vendors will be responsible for meeting the requirements (including sinks) of the County Health Agency licenses that allow for the set up of their booth at the market. These licenses are known as Temporary Food Facilities, Mobile Food Facilities/Trucks and Pre-Packaged, Non-Potentially Hazardous Food/Beverages.

The following items must be received with your application if they are applicable to your product:

  • Certificate of Product Liability Insurance ($1 million limit minimum)
  • County Health Permit for site of product production
  • Letter of Authorization of use from owner of production site (if site is owned by someone else)
  • State of California Processed Food Registration (if products made in a processing facility or are canned or potentially hazardous foods [PHFs])
  • Food Testing Records for potentially hazardous foods
  • Organic Certification with approved product list
  • Board of Equalization Seller’s Permit for any taxable items
  • USDA Meat licenses
  • CA Fish and Wildlife Licenses and Permits
  • Samples of labels and containers must be reviewed before final acceptance for compliance with CA Department of Weights & Measures
  • Photos of booth set up will be required of all new vendors
  • County Health Permit for booth operation in market (MFF, TFF or Pre-Packaged) *Do not obtain these health permits until acceptance letter is given by VCCFMA. (Links below)
    Ventura Health Department / LA Health Department

Market Spaces
All spaces are granted based upon the needs of the VCCFMA, the type of food vendor and most importantly, safety. Spaces are granted and maintained under the sole discretion of the VCCFMA. Any special requests should be noted on the application form. Each vendor is responsible for their display and must be completely self-sufficient and in full compliance with all health and safety laws. This includes cash boxes, change, canopies, signage, hand wash and utensil washing sinks, ice, fire extinguishers, etc. All vendors must maintain their area in a clean and safe condition throughout the day and are subject to inspection at anytime. All canopies, umbrellas or other display equipment MUST BE SECURED DAILY from the wind and customer interaction. It is expected that all food booths will remain for the duration of the market day unless bad weather causes early cancellation by market management, even if food products are sold out.

CA Board of Equalization Permits
All participants must collect California sales tax at the market on taxable items and report these sales through their own tax reporting system. Your permit must be on hand and ready for inspection each market day. Please enclose a copy of your permit with your application.

Space Fee
The cost for all processed/cooked food vendors is 12% of your gross sales. This will be payable at the conclusion of each market day. Veracity of sales is monitored by random sales audits conducted by the VCCFMA. Spaces may be approved for a weekly, bi-monthly, monthly or a rotational basis based on the needs of the market and space allowances.

Weather
All markets in the VCCFMA operate RAIN OR SHINE. It is expected that all approved participants will be in attendance unless proper cancellation notification is given. If your products may be damaged by bad weather, please note on application and it will be your responsibility for proper cancellation procedure.

Acceptance of Application
You will receive notification that your initial application has been received and placed on a waiting list. All applications are held on file until there is an opening. This may at times, be an extended period of time, even up to years. Selections will be made based on contractual arrangements with market site owner, the needs and demographics of the VCCFMA market, space limitations, vendor history with the VCCFMA and product variety. When there is an opening for your products, you will be notified first by telephone to determine continued interest, asked to bring in a sampling of your products, labeling and packaging for an interview and then if accepted by formal written invitation. You will receive a copy of the current VCCFMA Market Rules & Regulations at this time.

The preferred method of application is by email with photos and documents attached.

All mail correspondence should be addressed to:
Ventura Co. Certified Farmers’ Markets
Attn: Processed Food Vendor or Non-Certified Ag Products
P.O. Box 1050
Fillmore, CA 93016-1050

It is recommended that before filing an application that you visit the market you are interested in attending and introduce yourself to the market staff and if possible bring samples of your products by for their viewing. Our staff can assist you with an idea of the market’s needs and what type of consumer demographics this market serves and whether your product would be a good fit for this market.